Title: How to Keep Your Microsoft Account Secure
Last Updated: 9-23-2023
Applicable to: Camin Cargo Employees using Microsoft services
Overview:
With the increasing reliance on Microsoft services like Office 365, OneDrive, and Teams, ensuring the security of your Microsoft account has never been more critical. This guide will provide a step-by-step approach to help keep your account safe from potential threats.
Objective:
You will learn various methods and best practices to enhance the security of your Microsoft account.
Steps:
1. Use a Strong Password:
- Create a unique password combining upper and lowercase letters, numbers, and special characters. Avoid using easily guessable information like birthdays or names.
2. Enable Two-Factor Authentication (2FA):
- This adds an extra layer of security by requiring a second verification method (e.g., a text message or an authenticator app) in addition to your password.
- Go to the Microsoft account security page and select "More security options."
- Find "Two-step verification" and follow the on-screen instructions.
3. Monitor Recent Activity:
- Regularly check recent sign-in activities for any unfamiliar or suspicious actions.
- Visit the Microsoft account activity page and review the listed actions.
4. Update Security Information:
- Ensure that your security information (backup email, phone number) is up to date. This will be vital if you need to recover or verify your account.
5. Beware of Phishing Attempts:
- Always be skeptical of unsolicited communications requesting personal or account information. Microsoft will never ask for your password in an email.
6. Secure Your Linked Email Account:
- If your Microsoft account is linked to an email from another provider, ensure that email account is also secured with a strong password and 2FA.
7. Use Encrypted Connections:
- Always ensure you're browsing with HTTPS when accessing your Microsoft account, especially on public Wi-Fi networks.
8. Install and Update Antivirus Software:
- Ensure that your device has reputable antivirus software installed and that it's regularly updated.
9. Stay Updated:
- Regularly update your operating system and all applications, especially your web browsers. This will protect you from vulnerabilities that cybercriminals can exploit.
10. Log Out on Shared Computers:
- Always log out from your Microsoft account when using shared or public computers to prevent unauthorized access.
Precautions:
- Never share your Microsoft account password with anyone.
- If you receive an unexpected security code, this could be a sign that someone is attempting to access your account. Report this immediately.
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